Only approved university business expenses can be charged. Are personal expenses permitted on the CWRU T&E Card? This should be done to correct an inadvertent entry error, not as standard practice. AMEX will get double payment and the cardholder will go without reimbursement. What happens if a cardholder pays his/her T&E charges directly to AMEX before completing an expense report?īe sure to then designate the payment type as "Personal Out of Pocket" (not T&E Card) when completing the expense report. This supports the reconciliation of the university's AMEX master account. The proper audit practice is to use the Direct Pay functionality of the Travel and Expense Module (as well as the MyWallet function) so payment flows directly to AMEX. Be sure that no T&E Card expenses are set to "Personal Out of Pocket Expense." You will then be responsible for paying American Express yourself together with any associated late fees.Ī complete guide to creating an expense report in the Travel and Expense Module Frequently Asked Questions Should a T&E cardholder pay AMEX themselves? If "PERSONAL OUT OF POCKET" is selected, the reimbursement will be sent to your HCM-designated personal bank account of record. Using the My Wallet function will automatically set the payment Type to T&E Card (CWRU). When entering a reimbursement report for business expenses including a CWRU American Express T&E card, verify that the "PAYMENT TYPE" for each expense line from your T&E card is is set to "T&E Card (CWRU)." This insures the reimbursement is sent to American Express.
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